Board of Directors Meetings
| DATE | Agenda | Minutes | Finance Report | Secretariat Report | Membership # |
| 28 May 2024 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 22 April 2024 | Agenda | Minutes | |
| 28 February 2024 | Agenda | Minutes | Finance Report | Secretariat Report | |
| Oct 2023 | AGM 2023 (Links in AGM section) | |
| 12 Sep 2023 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 25 Jul 2023 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 16 May 2023 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 21 Feb 2023 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 22 Nov 2022 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 27 Sep 2022 | Agenda | Minutes Draft | Finance Report | Secretariat Report | |
| 3 Sep 2022 | AGM 2022 (Links in AGM section) | |
| 26 Jul 2022 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 19 Jun 2022 | Special General Meeting | Minutes | Notes | Resolution | |
| 7 Jun 2022 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 28 Mar 2022 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 21 Feb 2022 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 27 Sep 2021 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 10 Sep 2021 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 10 Sep 2021 | AGM 2021 (Links in AGM section) | |
| 9 Aug 2021 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 1 Jul 2021 | Agenda | Minutes | – Virtual – Special Meeting | |
| 24 Nov 2020 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 30 Oct 2020 | AGM 2020 (Links in AGM section) | |
| 6 Oct 2020 | Agenda | Minutes | Finance Report | Secretariat Report | |
| 6 Mar 2020 | Minutes – Strategic Planning Meeting, Melbourne, Victoria | |
Events of Board:
Board Meetings 4-6 per annum Nov | Feb | Apr | Jun | Aug | Oct (AGM), Executive meetings 2 weeks preceding the Board Meetings. Conference Organising Committee monthly until May then fortnightly until conference.
February:
– Action plan for year ahead.
April:
– Review of Awards and Scholarship for current year.
June:
– Call for nominations from BOD:
– Identify Vacant Executive positions (if any).
– Call for Award nominations. Open 1 June; closing 30 June
– Call for Scholarship nominations.
– Financial Audit of Accounts every 3 years (as per minutes June 2022), Financial Audits conducted 2018 & 2023, next due 2026
July:
– Expressions of interest from BOD due to re-nominate or step-down from the Board.
– Expressions of interest from BOD for Executive vacancies (if any)
– Award Panel Convenes Mid July
August:
– Call to membership for Nomination to the BOD
– Board Meeting – Review / Endorse Awards Panel Recommendations
– Order the awards to be created @ Trophy Innovations 3/17 Indy Ct, Carrara QLD 4211
September: (out of session)
– BOD Nominations election (if nominations exceed applications).
October:
– BOD elections completed, results are then presented to the Executive group, once approved by the BOD then the candidates are advised (in-confidence). Announced at AGM.
November:
– First meeting of new BOD, appointment of chairs of committees.
Conference DRAFT plan Location by Jurisdiction (2009-2043)
| Conference Location | Year 2009-2024 | Draft 2025-2043 | Year Cycle |
| NSW | 2014, 2019 | 2026, 2032, 2038 | 6 |
| VIC | 2010, 2013, 2017, 2023 | 2028, 2034, 2040 | 6 |
| QLD | 2011, 2015, 2022, 2024 | 2030, 2036, 2042 | 6 |
| NZ | 2009, | 2025, 2031, 2037 | 6 |
| WA | 2009, 2012, 2018 | 2027, 2039 | 12 |
| SA | 2033 | 12 | |
| ACT | 2035 | 12 | |
| NT | 2041 | 12 | |
| TAS | 2029, 2043 | 12 |